ITM423-SLP3

Thispaper mainly focuses on the creation of an implementation plan forthe new learning management system. The new learning managementsystem to be effected is the Desire2Learn (D2L). In theimplementation plan, individuals involved in the implementationprocess are considered. The software also incorporates the staffingneeds of individuals in the project plan, allocates the personnel therequired resources, and distributes them effectively.

Beforethe implementation of the D2L, the process entailed assembling of theteam and establishing the implementation timeframe (Coates, James &ampBaldwin, 2005). Part of the team will be a core team that will be incharge of the implementation process as well as reaching the rightdecisions. There will also be extended team that will handle extrawork that might exist. The team was made up of team leader, projectmanager, training administrator, e-learning technology specialist andIT architect. The implementation period for the D2L was six months.

Theimplementation of the D2L was in six steps. The six steps includedplanning, configuration, integration, migration, testing, and Golive. Planning was done to help curb challenges that might exist.This was helpful as the scope of the project would increase and wouldbe inevitable. It is at this juncture that the LMS vendor providedthe project-plan template. In this plan, there were all the tasksthat were included. Some of the tasks included data clump, datacleanup, communications planning and change management as well asuser acceptance testing. During the planning process, theconfiguration of D2L was done. The configurations are done at thispoint depending on the level of change desired. Part ofconfigurations made include an adjustment on the user profiles,domains and audiences, and the reports that are to be generated fromthe system.

Thesecond step in the implementation process is system integration.During this phase, integration of systems containing user profilesand accounts to be used in the LMS was done (Coates, James &ampBaldwin, 2005). In this case, the integration for D2L was the SIS(Students Information System) which has the database of students’information. In this case, there were many users to manage theaccounts at administrative fronts. Owing to this, we had to createseveral self-service user accounts (Coronel &amp Morris, 2016). Whendoing the process, measures such as assigning unique numbers weredone to ensure that no duplicate accounts existed. Also, to tightenthe process, unique email address were attached to every user thatwas creating a new account.

Theother process that was undertaken was the data migration. The schoolhad some of its LMS products previously held in custom LMS hence theneed of having this process in place (García-Peñalvo et al., 2011).Training data was then moved from the legacy system to the new LMS.Notably, I realized that this was a very hectic and complicatedprocess. Owing to the complexity of the process, the certain definedsequence was applied. Additionally, there are also incompatibilitiesin the data and data specifics that had to be considered to ensurethat data was stored properly (Coronel &amp Morris, 2016). Theprocess, in fact, required that there be creative problem solving toensure the success of the phase. The new LMS system that was put inplace enforced stricter data integrity rules as compared to thesystem that was in place earlier (Coronel &amp Morris, 2016).

Whenimplementing the system, the migration of data was done procedurallyin three defined stages. This was to help avoid data losses. In thefirst stage, small data sample was migrated and then tested to helpensure that the migration program worked well. The second stageinvolved migration of all data to date. Upon doing, the setup of thesystem was enhanced as configurations of any features andfunctionality desired was done. The third stage essentially involvedfull migration and it is referred to as delta transfer.

Whenimplementing, user acceptance testing was carried out. The testing,in this case, was to ensure that the delivered system was free of anybugs. The testing was also to ensure that the data, as well asconfiguration settings in place, were up to the required standards.The process started by convening the core team who sat andbrainstormed on the procedures to test. The procedures that wereincluded are those, which were performed by administrators, thelearners, instructors, as well as those for the other report users(Coates, James &amp Baldwin, 2005). Upon having the list ofprocedures, the list was divided between team members. Every memberof the team was then asked to go through the procedures and writedown every action that was taken.

Onhaving the new LMS known as D2L, the process was to go live. Beforegoing live with the system, a meeting was carried out with the coreteam members to discuss and identify any risks that might arise andsee the best way to address each risk. Training was avoidedimmediately as it was seen not to be the best thing. At this point,the script was provided to the different users of the system as wellas the help desk who would address issues raised in regards to theuse of the system. A case in point is responding to issues such aswhat to fix when the password is lost something is lacking in thetranscript or even the process of registering course.

Reportfor

Report

Project

% Level

Tasks

Your tasks

Completion

Description

Complete

Total

Open

Total

Open

Original

Current

Creator

Implementation plan for D2L

100

4

4

4

4

May 12 ‘16

March 30 ‘17

Abby

May 5, 100% identifying the software to use. I have documented an implementation plan for the new TUI regulatory system. In the coursework, various phases have been detailed in the project lifecycle.

Tasks

Level of Completion

Completion

No

Description

Complete

Original

Current

Assignees

1

Communication Highlight where information will be brought into line by gathering the data relating to project lifecycle, organization, and projects

0

May 4 ‘16

June 14 ‘16

Abby

2

Development check on the feasibility of the project and drive the new system in a controlled environment

0

August ‘16

June 14 ‘16

Abby

3

Concept Phase check on the feasibility of the project and the need to have a new system

0

May 4 ‘16

October 15 ‘16

Abby

4

Planning Phase (D2L Schedule the Insight Module or the analytics

Budgeting Requirements

0

June 14 ‘16

March 30 ‘17

Abby

References

Coates,H., James, R., &amp Baldwin, G. (2005). A critical examination ofthe effects of learning management systems on university teaching andlearning.Tertiaryeducation and management,&nbsp11,19-36.

Coronel,C., &amp Morris, S. (2016).&nbspDatabasesystems: design, implementation, &amp management.Cengage Learning.

García-Peñalvo,F. J., Conde, M. Á., Alier, M., &amp Casany, M. J. (2011). Openinglearning management systems to personal learning environments.Journalof Universal Computer Science,&nbsp17(9),1222-1240.